A detailed tutorial on how to Use WordPress as Project Management Tool and save hundreds on bills you are paying for online project management software. WordPress is more than a blogging platform and can be used to built complex web apps like Project Management Tools, e-Commerce Solutions etc. Till date there are many project management software available and they helps to effectively manage your project online. When it comes to pricing, its not always possible to afford them.
WordPress as Project Management Tool
WordPress is an open source CMS with great flexibility and tons of user-friendly options. Using WordPress as Project management tool and task tracking software is an out of box idea that can be perfectly executed. The possible ways to do that are by using a Theme or Plugin. In this article I tried to cover both the ways by considering one of the best themes and plugins available.
Project Management Plugins for WordPress
Plugins are one of the main reasons behind WordPress popularity and there are many free plugins available for almost every purpose. When it comes to project management, I prefer to use WP Project manager plugin, which functions similar to BaseCamp (An online project management tool).
WP Project Manager
WP Project Manager is free WordPress project management plugin with options like Messages, To-Do List, File Management etc. Here is a step-by-step guide (along with screenshots) on how to install and use Wp Project Manager on your WordPress blog. I considered an example project of creating Custom Child Theme based on Genesis Framework. Well, due to the flexibility in Genesis, we can add as many as widget sections using hooks. Lets move on…
Step 2: Once activated you can see “Project Manager” menu link in the dashboard. Clink on it, Create a new Project and now starts the activity!
Step 3: A total of 5 tabs are available and each of them are dedicated to Activity, Messages, To-Do List, Milestones, Files etc
Features in WP Project Manager Plugin
Activity: Every single activity of the project with timestamps will be logged in this tab. Very easy to get the complete info in a glance.
Messages: Send messages to team members and in turn they can add replies using comment system. The best part is, there is an option to attach files also.
To-Do List: Create simple To-Do list, add due date to each task and assign them to team members. Whenever a task is accomplished, it can be marked as done.
Milestones: Specify a list of Milestones or say Operations you need to perform on a project. Based on the date, they will be automatically categorized as Late, Upcoming or Completed milestones.
Files: All the attached media files in the project will be displayed here. For security reasons, one cannot upload PHP file directly, instead they can ZIP it before uploading.
Notification Settings: Finally, settings page is simple and you can specify Subject, Body of the emails that will be automatically sent to team members whenever something is assigned to them.
WP Project Manager Frontend
Here is the premium version with an option to manage projects from the frontend of your WordPress website. This is an extension to WP Project Manager Plugin, that allows users to access projects from the front-end. Projects can be displayed on a page or post using the shortcode and only assigned users can see the projects.
Project Management Themes for WordPress
When it comes to themes, there are many application based themes like JobRoller, Clipper, ClassiPress etc. Similarly, it would be great if some themes are available for Project Management also. While searching for the same, I came across “ProjectPress” WordPress theme on ThemeForest.
ProjectPress – Responsive Project Management App for WordPress
Projectpress is a basic project management app for WordPress with responsive design. This theme will turn your WordPress installation into a project management app that looks and works like BaseCamp. You can add unlimited projects and can assign tasks to users. Many options to manage your project using WordPress are available in this theme.
Features in ProjectPress
- Add new projects from dashboard and assign tasks to users.
- Email notifications for project and task assignment.
- Set deadlines, goals and budget for your projects.
- Calendar is available to view all upcoming projects.
- Front-end option to add and edit user profiles directly.
- Fully responsive design for better view on tablets and mobiles.
- Client login with custom login page is also available.
- Blog area and many other small features.
I consider this theme as an experiment to create project management app for WordPress. ProjectPress theme developer is quite active in updating bugs and addressing user issues. In future release he may include other features like time tracking, group chat etc also.
Finally, this theme will be useful to some extent and helps to save you hundreds on bills you are paying for premium project management services. You can also check the live demo, before actually buying this theme.
Finally, this is how we can use WordPress as a project management tool. Based on your convenience and requirement, you can go for the plugin or theme that are mentioned above. If you know any other possible way, please do share it with our readers by posting your valuable comment.